Hotel Guidelines - MVP Global Summit

 MVP Global Summit
November 3 -6, 2014 | Bellevue & Redmond, Washington, USA
MVP Global Summit Agenda Hero
Hotel Guidelines

 

Overview

Microsoft has arranged for exclusive discounted rates at seven hotels in the Bellevue area. Please read the guidelines below to learn about a hotel subsidy opportunity and the requirements to qualify.
 

 

Hotel Accommodations Subsidy

Microsoft has agreed to offer two options for MVPs and RDs to receive an accommodations subsidy, provided certain criteria are met. If you require a single room due to a medical reason, you can opt for the Medical Exception option.
 
Option 1: 100% Coverage for Four Nights – Room Share
Terms: Microsoft will pay 100% room & tax for a maximum of four consecutive nights during the following dates:
  • Sunday – November 2
  • Monday – November 3
  • Tuesday – November 4
  • Wednesday – November 5
 
Criteria: MVPs or RDs qualify if
  1. Reservations are made through the Summit registration website
  2. MVP is willing to share a room with another MVP or RD for the duration of the covered nights
  3. Your roommate sharing request is made no later than Thursday, October 2, 2014 during the online registration process or through the Registration Team.
 
Option 2: 50% Coverage for Four Nights – Single Room
If you prefer to have a room to yourself, or share a room with someone other than an MVP or RD, Microsoft will cover 50% room & tax charges for a maximum of four consecutive nights during the dates listed below at one of the approved Summit hotels.

Terms: Microsoft will pay 50% room & tax for a maximum of four consecutive nights during the following dates:
  • Sunday – November 2
  • Monday – November 3
  • Tuesday – November 4
  • Wednesday – November 5
 
Upon checkout, you will be responsible for the remainder which is 50% of the room and tax charges per night.

Criterion: MVPs or RDs qualify if r
eservations are made through the Summit registration website no later than Thursday, October 2, 2014
 
Option 3 Medical Exception: 100% Coverage for Four Nights – Single Room
If you are an MVP or RD that requires a single room due to a medical condition, you can select a single room during the online registration process. Microsoft will pay for 100% of the daily room and tax costs for four consecutive covered nights at one of the approved Summit hotels If you email or fax the Registration Team a note from your doctor. All medical requests need to be submitted no later than Thursday, October 2, 2014.
 
The note should state that your medical condition prevents you from sharing a room with another attendee. The note does not need to provide details about the medical condition.
 
 
 
Roommate Selection Processes
You have the option to select your own roommate or have our staff find one for you.

Select Your Own Roommate
To facilitate the coordination of reservations between two people who would like to share a room, you only need to enter the first name, last name and email address of your intended roommate. Your roommate will do the same, and enter your first name, last name and email address when registering.
 
The Registration Team will pair you together once you have both registered and requested each other.
Should your roommate request to be paired with another attendee not be possible, as that roommate is already paired with someone else, is not attending Summit, or has cancelled their registration, the Registration Team will notify you so that you may select a new roommate.
 
Select a Roommate for me
If you don’t know of a person to room with, you can select the option during registration to have us assign one to you. We match people based on same gender, country or language spoken, and if possible similar expertise areas.

Please note that the Registration Team will not begin pairing MVPs who have chosen to have a roommate selected for them until the week of September 15, 2014. This is done to provide optimal roommate matches, based on same gender, country or language spoken, and if possible similar expertise areas. MVPs will be paired with a roommate that has selected the same hotel during the registration process.

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Room Sharing Scenario

The four consecutive nights covered by Microsoft are shaded in blue below.
 

 
Sat 
Nov 1
Sun
Nov 2
Mon
Nov 3
Tue
Nov 4
Wed
Nov 5
Thu
Nov 6
Fri
Nov 7
Room Sharing



 
MVP 1 & MVP 2

MVP 1 & MVP 2

MVP 1 & MVP 2

MVP 1 & MVP 2



 


 
What Microsoft Pays

0% - nothing

100% of room cost & tax

100% of room cost & tax

100% of room cost & tax

100% of room cost & tax

0% - nothing

0% - nothing

What MVP Pays



 
Incidentals only

Incidentals only

Incidentals only

Incidentals only



 


 
 
 

Room Sharing Changes or Cancellations

 
  • Up to October 2, 2014: any change/cancellation requests to your roommate pairing must be made through the online registration site.
  • After October 2, 2014: no roommate change requests will be accommodated and only roommate cancellation requests will be processed, so long as they are submitted to the Registration Team.
  • Changes/cancellations not submitted as requested above will result in disqualification from the roommate option.
  • If your roommate cancels or fails to check-in, Microsoft reserves the right to select a new MVP roommate for you. If you decline the replacement roommate assignment, then you may have to move to a single room and you will be responsible for 50% of the room and tax charges for up to four nights and 100% for any additional nights.